Managing any group of people is a very challenging task.
For a school, the principal is in charge of an array of responsibilities that never seem to end. Organizing teachers, overseeing admissions, tracking attendance, following up on finances, and monitoring performance, just to mention a few.
When done manually, these activities are hectic and will occupy most of the school’s administration, leaving little time for working on growth.
Thanks to technology, managing a school can now be automated using student information system of known as a school management system. These are many software applications that help administrators to manage student data, administer exams, collect fees and produce reports, among many other uses.
In this article, we discuss seven reasons schools should use student management system:
Top 7 Reasons Schools Should Use Student Management System
Smooth Student Admission
Reporting days can be extremely stressful for administrators. They need to collect and analyze student documents, which could involve processing thousands of paperwork. If done manually, there is a huge margin for error which could lead to delays and other future problems.
With a school management system or a student information system, there is little room for human error, and the reduced dependency on paper also makes work easier for the administrators. Read this article for more information on how to increase student admission: 5 Ways to Increase admissions in schools
Accounting is a very important part of any educational institution. They have to follow up on fee payments, pay their staff members, track their expenses, and handle taxes and other financial institutions. In such cases, dealing with receipts and checks manually is a recipe for disaster.
Given the numerous day-to-day transactions that go into the running of a school, handling the accounting manually can be a nightmare. The receipts and invoices can get misplaced or mixed up, which could cause delays and disruptions in the schedule. It will be hectic to track all the required financial documents come tax season.
With a school management system, all the accounting of the school can be unified in one online system. Students can make payments conveniently from their devices, saving them the hustle of long bank queues. Once they make the payment, it will be updated instantly in the management system, and a receipt is processed and stored automatically. This makes the accounting process smooth, with little margin for error.
Additionally, school management systems enables the school administration to send reminders on unpaid fees to parents. The software also lets parents access discounts and access fee history.
Educational institutions need to follow up on the attendance of their students to prevent truancy cases. Roll calls are the main method used, but they are time-consuming and prone to inaccuracies.
A student information system uses biometrics and electric IDs to quickly record students’ attendance, saving the roll call time. It allows students to sign into & out of class and school and sorts the data into groups like half days, late students, and attendance lists.
A student management system automatically alerts the absent student’s teacher via SMS, allowing them to follow up with the parents.
Read more : 3 Ways to Improve Student Performance
Another essential feature of a student management system is how it helps tutors to administer examinations efficiently. Some of the tasks it helps teachers achieve include:
- Send students exam routines
- Administer online examinations
- Allocate seating positions
- Produce and compile mark sheets
The keeps a digital record of the exam results, making it easy to analyze the performance of the students over a specific period. The results can also be sent directly to the students and parents, saving time for everyone involved. It also makes it harder for students to deceive their parents with forged results.
School Transport Management
Schools and guardians are always worried about the safety of students. It is more on when traveling to and from school. Fortunately, student management software features let them keep track of each vehicle’s movement.
The system utilizes the power of GPS to track each route and detect mechanical breakdown. Managers can alert drivers on closed and traffic field roads and provide help in case of a breakdown.
A school management system also schedules vehicle maintenance. As a result, it increases fleet safety and confidence in the school transport fleet.
Read more : 5 Ways to Increase Your School Admissions
School administrators can use the school management system features to manage staff and their activities, reducing class routines and duplication confusion.
The software allows administrators to register each teacher and the classes they teach. It then comes up with an automatic timetable based on given criteria.
Teachers can conduct online classes efficiently and provide material and content to students. It also allows them to give and collect assignments.
A school or student management system also tracks teacher availability and alerts management if a substitute is needed.
Check SHAMS Edu school management system and how it would help you make your management more efficient.
School principals and management need monthly and yearly reports and summaries on absenteeism rates, fee payments, and other things to run an institution.
A student management system allows them to list students’ absenteeism and performances. Accounting officers can access a list of students who are late on fee payments and trends. And inventory managers can receive a summary of asset usage.
The software provides the reports in easy-to-understand graphs and tables to help users make informed decisions. As a result, schools improve their overall performance, and managers avoid long hours of compiling reports.
Student management system features streamline the activities of a school and make it very easier and cheaper to run things. At Roaa tech, our engineers are experienced in developing and maintaining management systems that take your organization to the next level. Contact us today to see how we can help you too.
What are the features of a school management system?
1- Student Management System
2- Smooth Student Admission
3- Track Student Attendance
4-Efficient Examination Management
5-School Transport Management
6-Comprehensive Report Generation
7-School Staff Informational Record
9-School Accounting System
How do school management systems help schools ?
A school management system is the best solution for managing daily school operations. It allows school to manage registration, admissions, academic calendar, attendance, and more. Entab is the provider of the best school management system which centralises tedious school processes and significantly increases effectiveness and efficiency of school administration.
Why should schools use school management software?
School management software enables you to automatically gather information from multiple sources and put them in a single place. Most school management platforms come with an inbuilt school information management system that helps you centralize and synchronize data across different systems and devices.